• orders for goods and services must be placed by the date set by the faculty's internal guidelines:
Process and hand over the control sheets (required for issuing the order) by 20/11/2023 at the latest

By 1 December 2023 at the latest, ensure the delivery of tax documents - invoices from abroad with the date of delivery of goods by 30 November 2023

Delivery of all goods and delivery of tax documents - invoices by 1 December 2023 at the latest

travel funds must be used up by the date set by the faculty's internal guidelines:

By 8/12/2023 at the latest, delivering the work travel invoices to the work travel department.

• the amount you spent may not exceed the total amount of funding allocated
• it is necessary to follow the approved budget when drawing funds
• Example: The planned budget in the application was EUR 1500 (EUR 500 travel, EUR 500 material and EUR 500 services) with EUR 1000 being the approved grant. So you can spend a maximum of 1000 EUR, so it is necessary to adjust the budget, e.g. at (EUR 500 travel, 400 material and 100 services). However, if you need to increase the purchase of material to EUR 800, you need to request a budget change because in the planned budget in this example, the amount per material is only EUR 500 - what matters is what limit you have for the item in the planned grant budget, if for material you planned e.g. EUR 1,100, you can spend the full amount of EUR 1,000 just for material without having to request a budget change.
• if you want to draw funds differently than in the approved budget, you need to send a request for a change of budget with a justification to the Rectorate. If you want to request a change in the grant budget, please consult Mgr. Pavol Škojec first.
• PhD students who end or interrupt their studies must spend the allocated funds before finishing studies.
• publications that are created with the contribution of the grant must state the name of the scientific project and grant number

In the case of purchases of goods abroad, it is necessary to take into account an additional VAT posting which will be done in the next month after the invoice is posted to the accounting system. We therefore recommend making foreign purchases well in advance.

We recommend you follow:

• the topics and goals that you have planned to fulfil in the GUK Application and the items in the approved budget
• Rector's guidelines

Ordering goods and services

Purchase orders are issued by secretaries at each department. A control sheet (to be completed also by secretaries) is required before placing an order. Therefore please provide the following information to the secretaries:

• ŠPP element (Prvok ŠPP),
• Source (Zdroj),
• Financial centre (Finančné stredisko)
• Function area (Funkčná oblasť)

You can view the necessary information here: List of ŠPP

The goods and services are preferably purchased from companies that had won procurement tenders at the UK. Inquire about this at the secretary of your department.

In the event that goods or services cannot be acquired from companies winning procurement tenders, market research is needed for a low-value contract from 3 different companies.

IT equipment must be purchased through the dynamic Marquet purchasing system. If the required goods are not in stock, it is possible to enter a request into the system and then the competition and bid evaluation will take place. The whole process can take up to 40 days. We therefore recommend making purchases well in advance. Inquire about the procedure for purchasing IT equipment at the department's secretariat.

Responsibility for the use of finance: The young researcher is fully responsible for the effective use of the allocated funds and neither the faculty nor the workplace can decide on their use.